There are going to be times when you need to add additional slots to your calendar that are outside of your typical schedule.  In this article, we will show you how to add additional single trips or charters to your calendar.  Some examples for this might be that you filled one boat and are adding an additional boat for the day or maybe you’re adding a second charter for a day.

UPDATE:

With Dive Scheduler we have added multi-day trips, so there is a new start date and end date to display trips across multiple days.

Step 1: Login into Company Portal at https://Company.divescheduler.com  using your Administrator User and Password  

Step 2: You should now be on the Company Dashboard, see image below.  Select "Slots" in the left navigation bar.  

After selecting the add new slot button, you will get a pop-up window to guide you through the process.  Frst, fill in the start and end date times.  If you have a single day charter, you can leave the end date blank.  If you have a multi-day trip, enter the end date and time.  This will be the departure date and time of the additional charter you need to set up.

Next is Destination.  A destination is a group of dive sites that will be available for that charter.  Many dive boats limit sites based on their calendar or based on the distance and travel time so that they make sure they get back for the next charter.  Some dive boats do not list dive site names but instead use a generic title such as “Captains Choice”.  If you have a question, look at past charters and check the destination setting for similar charter.

Location is the departure location.  Depending on what you have chosen in your setup this may be a meeting place, dock location, etc.  Most dive boats only have one location, always leaving from the same place.  If you have multiple boats that leave from multiple locations or your departure location changes based on the season, you’ll want to use this field to specify the location.

Note: If you do destination multi-day trips, the location will be the resort location.

Seats is the maximum number of divers you want to be able to book for this charter.  This does not include crew.

The number of sites is the number of dive sites you will visit or the number of tanks for the dive.  For example, a typical 2 tank dive will visit 2 dive sites.  However, you may provide 2 tanks at a single site.  In that case, you would just select the same site two times when adding the dive site.

You are all set.